Crew Program Planning
Start Your Crew's Year Off Right
Program planning is critical to your crew's success. The good news is it's also simple.
Why do we plan?
We plan so we can deliver a high quality program to every Venturer.
Setting an annual program plan, complete with a weekly calendar,
provides direction for the crew and helps meet the goals
Scouting. A plan also makes the best use of volunteer time, which makes
it easier to recruit more volunteers in the future.
What should the plan include?
The plan should reflect the following goals:
- Ensure 100% of youth and adult participants complete Venturing Youth Protection Training.
- Ensure 100% of adult leaders are trained for their position.
- Ensure 100% of youth leaders are appropriately trained.
- Recruitment of new Venturers and retention of existing ones.
The plan should include the following:
- Crew Meetings
- Crew Activities
- Service Projects
- Super Activity: annually, of at least 3 days and 3 nights.
- Annual Planning Meeting
- Youth Officer Elections
- Crew Fundraiser
- Recruitment Open House
- Annual Crew Recognition Banquet
- Friends of Scouting Presentation (in November, December, or January)
- Monthly District Roundtable (leader workshop including training and program updates)
- District Events, including Camporee
What else should be considered?
- Avoid conflicts with school calendars, community events, and other Scouting events.
- Review last year's program: what worked, what didn't work, what was missing?
- How will this be funded?
- How will this be communicated?
Who creates the plan?
The Venturers should be creating the plan. Adults are only involved as a resource and guide.
When is the plan created?
You can create your crew plan any time, but the generally it's created over the summer at an Annual Planning Meeting.
Who should receive the plan?
Every Venturer and every family in the program should get a copy of the plan. It's up to the leadership (both Venturers and adults)
to communicate it, which is why a communication plan is also
When should Venturers and families receive the plan?
New Venturers and their families should receive a copy as soon as they
join. All other Venturers and families should receive it at the first September
meeting. Remember, the plan is created by the youth, not adults.
Completing a program plan, along with a funding plan, is the second Guidepost for Journey 2.0.